Letter of Resignation

Tips: How to Write a Letter of Resignation

• Include the correct  date of your resignation and the date of your departure. Check your employment agreement and company policy regarding how much notice you should give. Be aware that some companies may require your immediate departure as soon as they receive your resignation.
• Be concise and stay on topic.
• Use a proper business letter format – See our free Business Letter Template
• Even if you want to resign in advance , have a letter ready to hand over. Many companies require written communication for employment records.
• Keep a positive tone before and after delivering the news. Avoid negative or personal attacks. Avoid using the word “quit and no slang ”.
• Try to give sufficient notice when resigning or leaving your job. Sudden departures with no notice can have lasting negative effects.
• Be aware of the need for future references. Plan before leaving who you will invite to be a reference and get their contact information.
• You may want to provide an explanation for your departure, to help ease tensions and help you leave on a positive note.
• Express willingness to help with the transition.
• If leaving immediately, make sure to include personal contact information.

  Access a comprehensive collection of resignation letter samples to ensure a smooth departure from your job. Find the ideal format for your resignation today.

  Sample Resignation Letter 1:

  From:

  Harry Duffield

  Finance Manager
  Open Communications

  To:

  Carrie P. Brown

  1357 Arthur Avenue
  Leonore, IL 61332

  26^th August 2010

  Dear Ms. Brown

  This is in reference to you that the letter of resignation  which was submitted on 20 August 2010. I  came to inform you that your resignation letter  has been approved by the organization and you  will be relieved from your responsibilities at the end of your last working day  which is on 30 September 2010.

  where as Your resignation letter has been forwarded to the Finance Department for the purpose of checking any dues and you can clear other  procedures before the last day of work with.

  It has been a pleasure having you as one of our employees in our organisation   and we wish you that all success occur to you and it would follow in future. Company will miss your good  efficiency work  , hard work and the heights  came across for the company and good fame you gave to the company with your strong determination and support.

  With best regards,

  Harry Duffield

   

  Sample Resignation Letter 2:

  From:

  Joshua C. Callender

  345 Melville Street
  Memphis, TN 38118

  To:

  Jewell G. Huckins

  HR Department
  MayorMiles Company

  Hopewell Junction, NY 12533

  19^th December 2009

  Dear Ms. Huckins

  I am writing  letter  for my resignation as a Sales Executive in MayorMiles Company.

  I wish to bring your attention of  the poor work conditions at the Sales Department, which I have informed to the Department Head but  not only him to though  i came  to our  your kind self also. However, no positive action was taken to rectify the situation after 6 months also.

  Therefore, I have decided to submit this letter of resignation, as the conditions are not  applicable to my conducive for my productivity.

  I trust that the company will clear all  outstanding dues to me quickly before my last day of   work here, by which the end of this month.

  Thank you.

  Yours Sincerely,

  Joshua Callender

  Why Letter of Resignation

  1. Formalizes Your Departure:
     • A Letter of Resignation officially formalizes your intention to leave your current position, providing a clear end date for your employment.
  2. Maintains Professionalism:
     • Submitting a Letter of Resignation ensures you leave your job on a professional note, maintaining a positive relationship with your employer.
  3. Provides Transition Time:
     • The Letter of Resignation gives your employer time to find a replacement or redistribute your responsibilities, ensuring a smooth transition.
  4. Documents Your Intent:
     • It serves as an official document that records your decision to resign, protecting both you and the employer from any potential misunderstandings.
  5. Offers Closure:
     • A Letter of Resignation allows you to offer a final statement, which can include expressing gratitude or explaining your reasons for leaving.
  6. Sets the Tone for Future References:
     • By submitting a respectful Letter of Resignation, you can set the tone for how future references or job recommendations may be handled by your employer.

  Importance of Letter of Resignation

  1. Ensures Professionalism:
     • A Letter of Resignation is important because it ensures that your departure from the company is handled in a professional and respectful manner.
  2. Facilitates a Smooth Transition:
     • The Letter of Resignation is crucial for facilitating a smooth transition of your duties to your successor, minimizing disruption to the team.
  3. Clarifies Resignation Details:
     • The Letter of Resignation provides a clear and formal record of your resignation details, including the last working day, helping to avoid confusion.
  4. Preserves Relationships:
     • A well-crafted Letter of Resignation can help preserve positive relationships with your employer and colleagues, which is beneficial for networking.
  5. Legal Protection:
     • The Letter of Resignation serves as legal documentation of your intent to leave, which can protect you in case of any disputes.