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Employment Acceptance Letter Example Sample
It is always a good idea to send a job acceptance letter via mail or even a standard mail.
This letter mainly focuses on the details of the job, day of joining, and rest of the details.
Even if you have discussed all the details over the phone, you need to make sure that you have send a confirmation letter to the company so that they come to know that you have formally accepted the job offer. You can send a formal mail or a standard email as it is always a good idea to offer a written acceptance.
Your letter should be in brief and very much precise. The letter should be personally addressed to the person concerned and thank him for giving you such an awesome opportunity.
Employment Acceptance Letter Writing Tips:
- Thank the concerned person for the opportunity offered.
- Include each and everything you have discussed on the call.
- Inform them about your start date.
- Provide the reason of you writing a letter.
- Include the salary and other terms and conditions in the letter.
- The letter should also contain your contact information.
- Make sure your letter has no grammatical errors.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Employment Acceptance Letter
Dear _____(Sir or Madam),
With reference to your interview conducted on______ (Which Date the Interview Was Conducted) we are pleased to announce that you been appointed as _______ (What is the Post Appointed for) in our company ______ (What is the Name of the Company).
Your total annual total cost to company will be of __________ (What is the CTC Offered) and the complete breakup of the same is enclosed herewith. You will be required to work at the premises/offices as assigned by the management from time to time, and you will be liable for transfer to other offices depending on exigencies of service.
We understand that you are aware of the criticalities of the job portfolio and the company policies. We also understand that all the details and information relating to the company will be kept confidential. If the management finds you violating any of the rules and leaking the confidential information you will be expelled without any further notice.
Any issues and matters arising hereunder shall be construed in accordance with and be governed by the laws of India, and shall be subject to jurisdiction of the courts in Mumbai only.
In case you are agreeable to the terms and conditions as set out hereinabove, you are requested to sign the duplicate copy of this acceptance letter in token of your acceptance.
We hope that your professional association with us will be a rewarding and fulfilling experience.
Thanking You
Yours truly,
Name and Signature
Employment Acceptance Letter Sample, Email and Example/Format
Sample Format
From,
_______
_______
_______
Date-
To,
_______
_______
___________
Dear (Name of the recipient),
I am very much pleased to receive your call today about the position for (Job profile) at (name of the company). I am really very happy and with great pleasure I accept this position by sending you this formal letter of acceptance.
As per our discussions, I would like to inform you that (date) will be my official joining date. As we discussed, I will receive a salary of about Rs. (amount) as well as other benefits such as (all other benefits).
I am really very thankful to you for offering me such a great opportunity. I am looking forwards to join the (name of the company) team.
Please do let me know if there is any more information you need to tell me prior to my start date. I am looking forward to see you soon.
Thank you once again.
Sincerely,
Your name or signature.
Email Format
This employment acceptance letter is addressed to a candidate who had applied for the job and after having selected is ready to accept the employment acceptance letter.
The letter is written by an employer confirming the agreement between him and the candidate. And after signing the candidate agrees to abide by the rules and the bye-laws of the organization.
Dear ___________
With reference to your interview conducted on______ (Which Date the Interview Was Conducted) we are pleased to announce that you been appointed as _______ (What is the Post Appointed for) in our company ______ (What is the Name of the Company).
Your total annual total cost to company will be of __________ (What is the CTC Offered) and the complete breakup of the same is enclosed herewith. You will be required to work at the premises/offices as assigned by the management from time to time, and you will be liable for transfer to other offices depending on exigencies of service.
We understand that you are aware of the criticalities of the job portfolio and the company policies. We also understand that all the details and information relating to the company will be kept confidential. If the management finds you violating any of the rules and leaking the confidential information you will be expelled without any further notice.
Any issues and matters arising hereunder shall be construed in accordance with and be governed by the laws of India, and shall be subject to jurisdiction of the courts in Mumbai only.
In case you are agreeable to the terms and conditions as set out hereinabove, you are requested to sign the duplicate copy of this acceptance letter in token of your acceptance.
We hope that your professional association with us will be a rewarding and fulfilling experience.
Thanking You
Yours truly,
Name and Signature
Why Employment Acceptance Letter Example Sample
- Ensures All Terms Are Clearly Stated
An example letter provides a framework for including all the necessary details, such as job title, salary, start date, and other terms, ensuring that everything is clearly communicated and agreed upon. - Promotes Professionalism
Using a structured example helps maintain a formal and professional tone in your employment acceptance letter, which reinforces your positive impression and shows your readiness for the role. - Simplifies the Writing Process
An example sample provides a template that you can easily customize, saving time and effort in crafting a polished and well-organized acceptance letter. - Reduces the Risk of Errors
By following a sample, you minimize the chance of overlooking important information or making mistakes, ensuring that your acceptance is complete and accurate. - Provides Consistency
A sample letter offers a consistent format that aligns with professional standards, helping you present a cohesive and organized acceptance of the job offer. - Enables Personalization
While providing a general structure, an example letter can be personalized to reflect your specific circumstances and to express your enthusiasm for the role, making your acceptance more genuine.
Importance Employment Acceptance Letter Example
- Clarifies Employment Agreement
An employment acceptance letter ensures that all terms of the job offer, such as salary, job title, and start date, are clearly agreed upon, reducing the risk of misunderstandings. - Demonstrates Professionalism
Sending a well-structured acceptance letter reflects your professionalism and seriousness about the role, leaving a positive impression on your new employer. - Saves Time and Effort
Using an example sample as a template allows you to quickly draft a comprehensive and polished acceptance letter without missing any critical details. - Reduces Errors
An example provides a clear structure, minimizing the likelihood of mistakes or omissions, ensuring that your letter is complete and accurate. - Ensures Consistency
Following a sample helps maintain a consistent format and tone, which is important for upholding a professional image and ensuring clear communication. - Personalizes the Response
While offering a standardized format, an example allows for personalization, making your acceptance letter more genuine and tailored to your specific situation.