A complain letter to the boss is written by an irate employee to express his/her disgruntlement with respect to certain incident/situation in the office. There can be many reasons for such situations and the employee has right to express his/her grievance against a colleague/situation and seek clarification/action for the same.
Since this letter is usually addressed to a superior employee, the letter should be brief and the tone should be polite, yet stern.
To write a complaint letter use the following tips and samples. One can write a complaint letter to boss or company about coworker, unfair treatment in office, or about manager behavior.
Complaint Letter to the Boss Writing Tips:
- Start by mentioning about the problem you have in hand and specify if you have discussed this earlier.
- Mention that the problem has not been sorted out as yet.
- End by asking your boss to intervene immediately and sort out the issue so that you can work stress-free.
Utilize our complaint letter template to articulate your workplace grievances. Communicate your issues to your boss with professionalism and precision.
Complaint Letter to the Boss Template
Use our free Complaint Letter to the Boss to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.
From
__________ (your name)
__________(your designation)
__________ (office address)
To
__________ (name of recipient)
__________ (designation)
__________ (name and address of organization)
__________
__________
Date __________ (date of writing letter)
Dear Sir/Madam,
I had brought to your notice….(mention in brief about the problem in hand) a …. back (mention when you discussed about this earlier). I wanted to inform you that the above mentioned situation has not changed.
This job is important to me due to …(mention reasons if any).
I request you to intervene and sort out this problem once and for all so that I can continue working without any mental stress.
Yours Sincerely
__________ (your name)
Complaint Letter to the Boss Sample, Email and Example/Format
Sample
From
Tracy Milligan
Tele-Executive
Symbiosis Solutions
New York.
To
David Thomson
Team Manager-Customer Service
Symbiosis Solutions
New York
12 September 2013
Dear Mr. Thomson,
I had brought a personal issue of harassment by my team-mate, Louie to your notice a month back. I wanted to inform you that his behavior has not changed despite your counseling. He still passes lewd remarks and often gives me intriguing looks.
He has my contact number since he has to inform me about any rescheduling in my shifts. But he uses the same to send double-meaning jokes and messages.
My husband happened to read one such message he sent yesterday. I am scared that he might either ask me to quit my job to avoid such harassment or pick up a fight with Louie.
This job is important to me due to certain financial commitments. I request you to intervene and sort out this problem once and for all so that I can continue working without any mental stress.
I also request you to shift me to another team so that we have least chances for interaction.
Yours Sincerely
____________
Tracy Milligan
Email Format
A complain letter to the boss is written by an irate employee to express his/her disgruntlement with respect to certain incident/situation in the office.
There can be many reasons for such situations and the employee has right to express his/her grievance against a colleague/situation and seek clarification/action for the same. Since this letter is usually addressed to a superior employee, the letter should be brief and the tone should be polite, yet stern.
Dear Mr. Thomson,
I had brought a personal issue of harassment by my team-mate, Louie to your notice a month back. I wanted to inform you that his behavior has not changed despite your counseling. He still passes lewd remarks and often gives me intriguing looks.
He has my contact number since he has to inform me about any rescheduling in my shifts. But he uses the same to send double-meaning jokes and messages.
My husband happened to read one such message he sent yesterday. I am scared that he might either ask me to quit my job to avoid such harassment or pick up a fight with Louie.
This job is important to me due to certain financial commitments. I request you to intervene and sort out this problem once and for all so that I can continue working without any mental stress.
I also request you to shift me to another team so that we have least chances for interaction.
Yours Sincerely
____________
Tracy Milligan.
Why Complaint Letter to the Boss
- Direct Communication Channel:
- A Complaint Letter to the Boss provides a direct and formal way to address issues with higher management, ensuring that the complaint reaches someone with the authority to make changes.
- Formal Documentation:
- A Complaint Letter to the Boss serves as formal documentation of the issue, creating a record that can be referenced in future discussions or if further action is needed.
- Professionalism:
- Writing a Complaint Letter to the Boss demonstrates professionalism and respect, as it follows a structured approach to addressing concerns rather than informal or verbal complaints.
- Clear Articulation of Issues:
- A Complaint Letter to the Boss helps in clearly articulating the specific issues or problems, making it easier for the boss to understand and address the concerns effectively.
- Focuses on Resolution:
- A Complaint Letter to the Boss is often aimed at seeking a resolution, providing suggestions or requesting specific actions that the boss can take to resolve the issue.
Importance of Complaint Letter to the Boss
- Ensures Issues Are Addressed:
- The Complaint Letter to the Boss is important because it ensures that significant issues are formally brought to the attention of the person in charge, increasing the likelihood that they will be addressed.
- Maintains Professional Standards:
- Writing a Complaint Letter to the Boss maintains professional standards and helps in managing workplace conflicts in a constructive manner, preventing them from escalating.
- Provides a Formal Record:
- The Complaint Letter to the Boss provides a formal record of the complaint, which can be useful for tracking the issue and any subsequent actions or responses.
- Encourages Constructive Feedback:
- A Complaint Letter to the Boss encourages constructive feedback and open communication, fostering a culture where issues can be resolved collaboratively and transparently.
- Facilitates Accountability:
- By submitting a Complaint Letter to the Boss, employees help facilitate accountability in the workplace, ensuring that concerns are documented and that management is aware of and responsible for addressing them.