A complain letter to the apartment manager is written by a tenant/owner if repeated requests for certain new/repair works or disputes among occupants remains unresolved.

The apartment manager is responsible for maintaining discipline/order in the society:ensure completion of common tasks and repairs like cleanliness of corridors, plumbing and electric repairs, collection and disbursement of funds for maintenance of building and common-area and so on.

Complaint Letter to Apartment Manager Writing Tips:

  • Start by mentioning your flat number and then briefly explain the problem in hand.
  • After giving details of previous reminders or communiqués, mention if the problem is still unresolved.
  • End by requesting the manager to intervene and resolve this issue immediately to avoid future inconvenience.

Access a user-friendly template for crafting complaint letters to your apartment manager. Communicate your issues clearly and enhance your living experience.

Complaint Letter to Apartment Manager Template

From
__________ (your name)
__________
__________ (your address)

To
__________ (name of recipient)
__________ (designation)
__________ (name and address of apartment)
__________
__________

Date __________ (date of writing letter)

Dear Sir/Madam,

I am a resident of Flat-No-…(mention number) in this apartment. I wanted to bring it to your notice that …(briefly explain the problem in hand ).

The problem remains unresolved despite several reminders. ….(give details of previous communiqués with the society authorities/ other residents concerned with your problem)

I request you to intervene as manager of this society and take immediate action in this regard to make our living in this apartment congenial and hassle-free.

Yours Sincerely

__________ (your name)

Complaint Letter to Apartment Manager Sample, Email and Example/Format

Sample

From
Mike Milligan
Flat No-46,
New Castle Apartment
Beaver’s Street
Texas.

To
Jake Jonathan
Manager
New Castle Apartment

12 September 2013

Dear Mr. Jonathan,

I am a resident of Flat-No-46 in this New Castle Apartment. I wanted to bring it to your notice that despite many verbal reminders to the occupants of the Flat No- 56; they continue to take their pet by common-lift and not stairs as was decided in the last society meeting.

The dog is not trained yet and the lift is soiled many a times which makes it difficult for us to use it when required.

I have also shown you the extent of their negligence when its poop was left un-cleaned outside my flat last week. This problem remains unresolved despite several reminders

The residents spoke rudely to my wife today when she addressed this issue and said that they had the right to use common facilities in the manner they wished to since they were owners of their flat.

Such remarks in this apartment in which occupants share cordial relations are uncalled for.

I request you to intervene as manager of this society and take immediate action in this regard and make our living in this apartment congenial and hassle-free.

Yours Sincerely

Mike Milligan.

Email Format

Dear________,

This is to inform you that I am a tenant of ___________ apartments, flat no ________ and I have a major problem in the kitchen. The passage to the drain is blocked the water is leaking continuously,

I first thought that it was a clog in the drain and put a special powder which cleans the blockage of the drain but that didn’t work and I informed the secretary about it two days back, but hasn’t yet turned up with a plumber. I can’t go to the kitchen as it stinks and the water is getting blocked which can spread infection due to bacteria and pests.

According to the contract such things should be taken care by the apartment management but I am really disappointed by the way things are going on, even after repeated calls no one is bothers to check the problem.

I request you to look into the matter soon and repair it at the earliest.

Sincerely

Your name.

Why Complaint Letter to Apartment Manager

  1. Formal Request for Resolution:
  2. Documentation of Issues:
    • Writing a Complaint Letter to Apartment Manager helps in documenting specific problems, such as maintenance issues or disturbances, ensuring there is a record of the complaint.
  3. Clarity and Professionalism:
    • A Complaint Letter to Apartment Manager allows residents to clearly and professionally communicate their concerns, avoiding misunderstandings and ensuring that the issues are taken seriously.
  4. Escalation of Unresolved Issues:
    • If informal requests or verbal complaints have been ignored, a Complaint Letter to Apartment Manager can escalate the issue to a higher level, potentially leading to quicker resolution.
  5. Request for Formal Action:
    • A Complaint Letter to Apartment Manager can specify the desired actions or remedies, helping the manager understand the exact resolution being sought by the resident.

Importance of Complaint Letter to Apartment Manager

  1. Ensures Formal Acknowledgment:
    • The Complaint Letter to Apartment Manager is important because it ensures that the issue is formally acknowledged by management, increasing the likelihood of a timely and appropriate response.
  2. Provides a Record for Follow-Up:
    • A Complaint Letter to Apartment Manager creates a formal record of the complaint, which is useful for follow-up if the issue is not resolved promptly or if further action is needed.
  3. Helps in Tracking Repeated Issues:
    • The Complaint Letter to Apartment Manager is crucial for tracking repeated problems, providing evidence of ongoing issues that may need more substantial or long-term solutions.
  4. Facilitates Communication:
  5. Supports Legal or Contractual Claims:
    • If disputes arise or legal actions are necessary, the Complaint Letter to Apartment Manager serves as a key piece of evidence demonstrating that the resident followed the proper channels for addressing issues.

Categorized in:

Complaint Letter

Tagged in:

, , , , , , , , , , , , , , , , , , , , , , , , ,