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Complaint Letter Example Sample
From,
Gwen Stacy
St Antony Public School
New Jersey.
To,
Chris Williams
Branch Manager
Hallmark Retailers
Westcoast Avenue
New Jersey
Date 15 August 2016
Dear Mr. Chris Williams,
In view of the oncoming school-fest on 14 October 2016, this school placed an order for the following costumes from your store:
- Boys costume for sun-dance-45
- Girls costume for boogie-woogie dance-35
- Gowns for School choir- 25
Your tailor had visited our school and took measurements of children on 20 August 2016. The sample pieces due for trials on 8 September 2016 have not been delivered till date. The bulk stitching is withheld pending our approval.
Your tailor has quoted reasons like about non-availability of fabric, non-availability of assistants and his own health issues for this delay. It is too late to ask parents to make their own arrangements at this stage.
Repeated calls to your office by my staff and attempts to contact your tailor have not been answered.
I request you to intervene urgently and instruct your tailor or make alternate arrangements to complete the task for which advance payment has already been made.
Thanking You,
Gwen Stacy.
Why Complaint Letter Example
1. Provides a Template
- Offers a structured format that helps you articulate your complaint letter and clearly and effectively.
- Ensures that your letter follows a professional and consistent style.
2. Ensures Clarity
- Helps you present your complaint in a clear and logical manner, making it easier for the recipient to understand.
- Guides you in including all necessary information and details relevant to your complaint.
3. Facilitates Professional Communication
- Demonstrates how to frame your complaint in a professional and respectful tone.
- Ensures your complaint is communicated effectively, increasing the likelihood of a positive response.
4. Helps Achieve Resolution
- Provides a framework for presenting your issue, which can lead to a quicker and more effective resolution.
- Helps you outline what you are seeking as a resolution, making it easier for the recipient to address your concerns.
5. Builds a Formal Record
- Establishes a written record of your complaint, which can be useful for follow-up or if further action is needed.
- Acts as evidence that you formally communicated your issue to the relevant party.
6. Demonstrates Professionalism
- Shows that you are approaching the complaint process in a professional manner.
- Provides a means to address issues constructively and respectfully.
7. Assists in Follow-Up
- Serves as a reference for any subsequent communications or actions needed.
- Helps track the progress of your complaint and ensures it is handled appropriately.
Importance Complaint Letter Example
1. Structured Format
- Provides a clear format for organizing your complaint letter effectively.
- Ensures your letter follows a professional structure.
2. Clarity and Precision
- Helps you present your complaint in a logical, clear manner.
- Assists in including all necessary information to avoid ambiguity.
3. Professional Communication
- Demonstrates how to address issues respectfully and professionally.
- Enhances the likelihood of a positive response by communicating your complaint effectively.
4. Resolution Facilitation
- Guides you in structuring your complaint to facilitate a quicker resolution.
- Helps you specify what resolution you are seeking, aiding in addressing the issue.
5. Official Documentation
- Establishes a formal written record of your complaint.
- Acts as evidence of your formal complaint, useful for follow-up.
6. Professionalism Display
- Ensures your complaint is presented in a respectful and constructive manner.
- Provides a way to address issues professionally and constructively.