A restaurant complaint letter is written by an irate customer for various reasons including dissatisfaction with the service offered by the restaurant, quality/taste of food served or to complain against hygiene/ cleanliness maintained in and around the restaurant area and so on.
The complainant can forward a copy of this communication to an external agency if he/she feels that the restaurant with its service will cause more harm than good to the society at large.
Restaurant Complaint Letter Writing Tips:
- Start by mentioning date of visit and specify meal.
- Explain briefly about the incident which led to youlodge this complaint against restaurant.
- Mention the outcome of the incident/situation and inconvenience it has caused.
- End by requesting the concerned authority to investigate and take necessary action against staff for their negligence/actions.
Access a comprehensive restaurant complaint letter template designed to help you communicate your issues effectively. Ensure your feedback is impactful and clear.
Restaurant Complaint Letter Template
__________ (your name)
__________ (your address)
__________
To
__________ (name of recipient)
__________ (recipient’s address)
Date __________ (date of writing letter)
Dear Mr/ Mrs/__________ (recipient’s name)
I visited your restaurant on ….(mention date) for …(specify meal)
We ordered … food (mention type/menu if possible) …
….(briefly explain incident which led to you pen this complaint letter).
…..(mention the outcome of the incident/situation and inconvenience it has caused)
I request you to kindly investigate and take action against the staff on duty for ….(mention their action/negligence) failing which I will take up the case with the Customers Forum for stringent action against your restaurant.
Thanking You,
__________ (your name)
Restaurant Complaint Letter Sample, Email and Example/Format
Sample
Stefan Norman
66, Hill View Apartment
Newtown
To,
Manager
Regal Regency
Newtown
12 September 2013
Dear Sir,
I visited your restaurant on 10 September 2013 for dinner with my family. We ordered Chinese food and requested the waiter for spring-rolls first.
The starter came in after a long wait and turned out to be stale. Despite reporting the same to your supervisor, he denied our claim and was rude when he asked us to look for another restaurant instead.
The children started complaining of discomfort and we rushed them to a hospital wherein doctors declared food-poisoning. We could avert serious damages due o timely medical attention.
I request you to kindly investigate and take action against the staff on duty for their negligence and rude behavior.
I am sending a copy of hospital bills for reimbursement failing which I will take up the case with the Customers Forum for stringent action against your restaurant.
Thanking You,
Stefan Norman
Email Format
From,
Your name,
Your Address
City-state zip.
Date
Recipients Name
Recipients address
City, state zip
Dear Name,
On (date) we organized a birthday party of my son and all his college friends were invited. I chose to arrange a party in your restaurant as I heard the food served at your place is authentic and tasty but for my shock the food served was pathetic
Initially the guests were supposed to get soup as starter but the starter didn’t come till the dinner time and the guest were upset.
After telling the waiters for several times finally we got the soup served to the guests but for my shock it was cold and tasteless.
It was my sons 20th birthday and we were in very high spirits to enjoy the day with his friends and some of my family members but because of the food everything ruined.
The dinner served was also cold and they could not serve the dishes which we had ordered 2 days before hand so that there is no confusions.
But the manger seemed ignorant about the whole episode and I felt humiliated in front of my guest. Even my son was really unhappy about the whole function.
We ordered both non vegetarian and vegetarian food but they did not provide us with vegetarian dishes because of which some of the guest had to leave without food.
The only good thing about your restaurant was the customer service as the waiters were very patient and were listening to all our complaints. I am very disappointed with the food provided in m sons birthday and hope that in future you will maintain good standards.
Sincerely’
Your name.
Why Restaurant Complaint Letter
- Addresses Service Issues:
- A Restaurant Complaint Letter allows diners to formally address issues with service, such as poor behavior from staff or slow service.
- Highlights Food Quality Problems:
- Sending a Restaurant Complaint Letter helps report problems with food quality, such as incorrect orders, undercooked meals, or unsatisfactory taste.
- Provides Constructive Feedback:
- A Restaurant Complaint Letter provides constructive feedback to the restaurant management, which can help them improve their offerings and services.
- Ensures Accountability:
- Writing a Restaurant Complaint Letter ensures that the restaurant is held accountable for any lapses in service or quality.
- Facilitates Resolution:
- A Restaurant Complaint Letter is the first step in seeking resolution, such as a refund, discount, or a complimentary meal, addressing the issue effectively.
Importance of Restaurant Complaint Letter
- Improves Restaurant Standards:
- A Restaurant Complaint Letter is important as it helps the restaurant identify and rectify issues, leading to improved standards and customer satisfaction.
- Protects Consumer Rights:
- The Restaurant Complaint Letter is crucial for protecting consumer rights, ensuring that diners receive the quality and service they are entitled to.
- Encourages Better Service:
- By addressing problems through a Restaurant Complaint Letter, restaurants are motivated to enhance their service and food quality.
- Provides a Record of Issues:
- A Restaurant Complaint Letter serves as a formal record of the issues faced, which is useful for tracking the complaint and any follow-up actions.
- Promotes Accountability:
- The Restaurant Complaint Letter plays a key role in promoting accountability within the restaurant industry, ensuring that businesses maintain high standards.