Business letters form a mean of communication between companies or organizations. There are several types of business letters like: Sales letter, introductory letter, sales follow up letter, service letter, order letter, merger letter, bankruptcy letter and retrenchment letter.
Business Letter Writing Tips:
- A business letter should be written on a company letterhead.
- A business letter should be simple, precise and short.
- The content of the business letter should be transparent.
- Necessary information should be conveyed in a straight forward manner.
- Information like dates, place, venue, or any details related to monetary matters should be thoroughly checked before sending the letter.
Access a variety of business letter templates tailored for your needs. Simplify your writing process and make a lasting impression with our designs.
Business Letter Template
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________ (name of the concerned person),
We want to enquire about your company’s ……………..(name of service) services. We have an urgent requirement and would like to see quotations for various packages of your company. We want to opt for a suitable package which will meet the requirements of our company.
Your company has a reputation in the market and we hope that the internet connectivity and customer care service are excellent.
We are one of the leading companies in the …………..(name of industry) industry and therefore need ……………from you for catering to our clients and customers. If your rates are competitive and other factors are satisfactory, we would like to sign the deal with your company.
If you can send your company representative, we can discuss all the matters in detail.
Looking forward to hear from you at the earliest,
Yours sincerely,
__________ (Your name)
Business Letter Sample, Email and Example/Format
Sample
To
Star internet services,
Station Road,
Hyderabad
From:
Ravi Saxena,
Infotech India Ltd.
Hyderabad
Dear Sir/madam,
We would like to enquire about the internet services you provide to commercial organizations. We are in need of a wireless router and have around two hundred work stations.
We would like to get quotations for the services. If we are satisfied with the prices and other factors, we would like to opt for your services.
Your company has a reputation in the industry for your excellent customer service and connectivity. We rely on the feedback and would like to know the details
If you can send your representative to our office with all the details, we can discuss the matters across the table.
Looking forward to hear from you,
Yours Sincerely,
Ravi Saxena.
Why Business Letter
- Facilitates Formal Communication:
- A Business Letter serves as a formal medium for communication between companies, clients, and stakeholders.
- Documents Agreements:
- A Business Letter provides a written record of agreements, terms, or discussions that can be referenced later.
- Establishes Professional Tone:
- Using a Business Letter helps establish a professional tone, crucial for maintaining business relationships.
- Clarifies Information:
- A Business Letter can clarify complex information, ensuring that both parties are on the same page.
- Legal Evidence:
- In many cases, a Business Letter can serve as legal evidence of communications or agreements made between parties.
Importance of Business Letter
- Builds Credibility:
- The Business Letter is important because it builds credibility by demonstrating a formal and structured approach to communication.
- Ensures Clear Understanding:
- The Business Letter is crucial as it ensures that all involved parties have a clear understanding of the issues, requests, or decisions being communicated.
- Maintains Professionalism:
- The Business Letter is important because it maintains professionalism in business dealings, which is essential for fostering trust and respect.
- Serves as a Reference:
- The letter is significant as it can be kept as a reference document for future business interactions or legal requirements.