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Sample Business Letter Template
Business letters should be effective and convey the meaning clearly. In the opening sentence itself, the main reason for writing the letter should be mentioned. Usually professionals do not have time to read the entire letter and the first few lines should convey the meaning of the letter.
Sample Business Letter Writing Tips:
- The language used should be simple, clear and easy to understand.
- As it is a formal letter, words should be chosen carefully.
Sample Business Letter Template
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
Date __________ (date of writing letter)
Dear Mr. /Ms__________ (name of the employee),
We are happy to inform you that on________(date of the meeting) in the board of directors meeting, we have selected your proposal regarding…………….(mention details). We have gone through all the details and are satisfied with them.
We shall send our company representative to complete the paper work and offer you a token amount of __________ (mention the amount).
The rest of the payment will be released soon after in installments via a mode mutually agreed upon.
We rely on your company services as you have a name in the industry. We hope you will not disappoint us with your services. We would like to have a cordial relationship between both the companies. Please get back to us in case you have any issues or doubts.
Yours Sincerely,
___________ (Your name and designation)
Sample Business Letter Sample, Email and Example/Format
Sample
To:
Jagdish Mathur,
General Manager,
SQL industries
Mumbai
18th September, 2013
Dear Mr.Mathur,
We are pleased to inform you that in the meeting of the board of directors on 5th September, we have chosen your proposal to provide internet services to our company in the coming financial year.
We are satisfied with all the details mention in the proposal and we would like to offer the contract for a period of one year.
We would be sending our company representative to your office for completing the paper work and giving you the token amount. As you have mentioned, we shall stick to the offer price mentioned in the proposal.
We shall pay you the entire amount in three installments, first one will be given on the date of the contract, remaining two in a gap of two months.
We rely on your services as your company is known for its quality services. We hope to have a cordial relationship between the two companies.
Yours Sincerely,
Rakesh Sharma
Email Format
To,
Brandon F. Mitchell
92 Ann field Rd
CR4 4PN
BEDDINGTON CORNER
Date: 14th September 2010.
Dear Mr. Mitchell,
We are very happy to inform you that the board of directors has selected your proposal during the general meeting held on 12th September 2010. We are satisfied with all the aspects mentioned therein and would like to give you the contract for the 50 slab casting machines.
We would send our representative to your office for the remaining paperwork and the token amount. All this machines should be completed within 18months as per your proposal latter.
The payment for the same will be done in three installments first on the date of contract, second on the date of completion on 25 machines and tired on the date of completion of the contract. Your organization is known organization for the production of the slab casting machines hence we would love to have cordial relationship between two companies.
Yours Truly,
Hayden K. Stephens.
Why Sample Business Letter
- Provides a Template:
- A Sample Business Letter offers a template that can be easily adapted for various business communications.
- Ensures Professionalism:
- Using a Sample Business Letter helps ensure that the communication is professional and follows standard business etiquette.
- Saves Time:
- A Sample Business Letter saves time by providing a pre-structured format, reducing the effort needed to draft a letter from scratch.
- Reduces Errors:
- A Sample Business Letter minimizes the risk of errors by offering a reliable structure that has been vetted for accuracy.
- Improves Clarity:
- Using a Sample Business Letter helps improve clarity and effectiveness in communication by adhering to tried-and-tested formats.
Importance of Sample Business Letter
- Facilitates Consistency:
- The Sample Business Letter is important for maintaining consistency in business communications across different departments and individuals.
- Guides New Employees:
- The Sample Business Letter serves as a useful guide for new employees who may be unfamiliar with formal business correspondence.
- Enhances Communication Efficiency:
- The Sample Business Letter is important as it enhances the efficiency of communication by providing a clear and effective format to follow.
- Builds Credibility:
- The Sample Business Letter is crucial in building credibility with recipients, as it reflects a well-organized and professional approach to communication.