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Third Party Authorization Letter Template
In an entrepreneurial environment or an official environment there is what we call a chain of command, you cannot just do anything you want whenever you want. So this is where permission is required to be given, and to give out such permission you need to write a third part authorization letter.
This letter is written for the sole purpose of getting authorization from a higher authority or you could also be authorized form the same higher authority to do something with only permission from them. Third party authorization letter are mainly used in business environment, for legal matters and also for clearance.
Third Party Authorization Letter Writing Tips:
In order to be granted specific permission or to act on other individual’s behalf you would require and authorization letter signed and acknowledged by that person. So writing the best is important so as to get it, with the following tips you would be able to write a clear and brief authorization letter.
Identification
Before getting to the main part of the letter, you need to first write the name and address of the company or individual who will be giving you the authority.
Tone
Make sure to be formal and use the appropriate tone so you should have in mind that it should be professional.
Be on point and clear
Write a short clear letter that explains what is required and also not make it too long. Ensure that you have well explained yourself to the person or company you are writing to. Make you ensure to state the reason for the authorization letter, explain to the receiver what you precisely want and duration of the authority to be given.
Duties
After writing the main body, you will be required to conclude the letter with your r sincere and also your identity with a signature so as to make it official.
Third Party Authorization Letter Template
(Name of Recipient)
(Name of Company/individual writing to)
(Address)
(Date)
Subject: THIRD PARTY AUTHORIZATION LETTER
I, ________ (name of new owner), of ______ (insert address of new owner) hereby authorize _____ (name of third party) ______ (state and briefly explain the authority being given to the stated person) _______ (give the contact information of stated person(s))
I authorize the stated person from_____ (date to act on behalf) to _____ (date authority ends)
(Signature of new owner)
Yours Sincerely,
(Write your name)
(Name of company or individual writing)
(Address)
Third Party Authorization Letter Sample, Email and Example/Format
Sample
Mr. Scott Davidson
Director of Nation Media Publishers
P.O. Box 62000-00200, Nairobi
31st August 2013.
Subject: THIRD PARTY AUTHORIZATION LETTER
Dear, Mr., Scott
I, Paul Peter, CEO of Nation media Publishers, hereby authorize William Mumo to be publishing on my behalf and will be acting on my behalf for a period of two week starting from 1st September to 15th September.
He will be required to be in charge of the activities concerning my department.
If you may have any queries or complaints related to this, please contact me on the stated address.
Yours Sincerely,
Mr. Paul Peter
Nation Media Publishers
P.O. Box 62000-00200, Nairobi
Email Format
Whenever there is third party involved that mean the rest two parties should have to declare its authorization. Third party authorization letter has to be written by any of the two companies in terms of declaring third party’s authority.
The letter clearly mentions name and value of third party along with its necessary document and legal aspects.
Dear, Mr. David
I am Mr. Charles J. Shackleford General Manager of Christopher Associates is kindly informing you the declaration of Cruz Carlo Group as the third party concern. Under the legal norms and conditions made by both Advert Enterprises and Christopher Associate this firm would be responsible for handling all necessary work which has to be done.
We require your valuable effort for the necessary documentation which will authorize the firm as a third party. With regards to your worm effort I request on behalf of my company to formalize all details and proceed towards authorization process of third party firm.
If you have any question or queries related to this please feel free to contact me.
Yours Sincerely,
Mr. Charles J. Shackleford.
Why Third Party Authorization Letter
- Facilitates Delegation of Authority:
- A Third Party Authorization Letter is crucial for facilitating the delegation of authority from one person to another, allowing someone else to act on behalf of the primary individual in specific matters.
- Ensures Legal and Formal Representation:
- It ensures legal and formal representation by providing a clear, written statement of who is authorized to act on behalf of another person, making it easier for third parties to understand and trust the authority of the representative.
- Clarifies Scope of Authority:
- The Third Party Authorization Letter clarifies the scope of authority granted, detailing what actions or decisions the authorized individual can make, reducing ambiguity and potential conflicts.
- Supports Administrative Processes:
- It supports various administrative processes by providing necessary documentation that proves authority, which can be required for transactions, approvals, or other official activities.
Importance Third Party Authorization Letter
- Ensures Validity and Compliance:
- The Third Party Authorization Letter is important for ensuring the validity and compliance of actions taken by a third party, as it formalizes the authorization and provides evidence of consent.
- Protects All Parties Involved:
- It is essential for protecting all parties involved by clearly defining the roles and responsibilities of the authorized person, thereby reducing the risk of misunderstandings or misuse of authority.
- Facilitates Smooth Transactions:
- A Third Party Authorization Letter facilitates smooth transactions and interactions by providing a formal document that can be used to verify and process requests, approvals, or other activities requiring authorization.
- Streamlines Communication:
- It streamlines communication between the primary individual, the authorized representative, and other parties by clearly stating the extent of authority granted, which helps in managing expectations and responsibilities.